Compress Outlook

Voimakas Outlook PST Compact and Compress offers a complete solution to compress large Outlook Personal Storage (PST) files. The Software provides multiple option to compress and compact a single PST file or multiple PST files by select the mail option and attachment option. Any size of PST file you can compress and backup of attachment in folder.

Outlook 2010 / 2013 / 2016 / 2019 / Office 365. File- Account Settings- Account Settings- tab: Data Files. Double click on the pst-file or ost-file that you want to shrink. Click the Compact Now button. After the compacting operation, there will be around 5% “white space” left in the pst-file or ost-file which is needed for performance.

The PST Compact and Compress tool allows you to add multiple PST file and reduce the size of all of them together. You can create archives file of attachment and apply password to protect the archive file.

  • Compact and Compress single or multiple PST files at a time.
  • Exclude duplicate and deleted items.
  • Compact and Compress PST file by multiple option like Mail Options and Attachment Options.
  • Easily compress a large PST file and take a backup of attachment in folder.
  • No PST file size limitation.
  • Replace attachment by archive attachment with password protected.
  • Remove attachment and save attachment backup in a folder.
  • Compact and compress both UNICODE and NON-UNICODE PST files.
  • Show compact and compress process status of PST files.
  • Support MS Outlook 2000, 2002, 2003, 2007, 2010, 2013 and 2016 versions(both 32 bit and 64 bit).

How to reduce attachments’ size when sending emails in Outlook?

If attachments are too large in emails, it will take some time to send these emails in Outlook. To avoid this situation, some users need to reduce the attachments’ size when sending emails. And this article will introduce a couple of solutions:

  1. Then it is possible to proceed to compress Outlook PST and OST files. Compacting PST File: A Few Easy Steps. Users of the non-Exchange version of MS Outlook usually deal with PST files. Thus, to compress PST files in Outlook 2010 or later versions, take the steps mentioned above to find data files. Then, select a file you would like to compress.
  2. Dec 20, 2016 On the Account Settings dialog box, click the “Data Files” tab. Select the Outlook data file you want to compact in the list and then click “Settings”. If the currently selected account is a POP3 account (.pst file), the following dialog box displays. Click “Compact Now”.

Reduce attachments’ size when sending emails with Kutools for Outlook

Quickly replace all attachments with hyperlinks to reduce email size in Outlook

Normally we can save all attachments and then delete them from an email in Outlook for reducing email size. However, with fantastic Detach All (Attachments) Bmw inpa ediabas 5.0.2. feature of Kutools for Outlook, you can quickly delete and replace all attachments of multiple emails with hyperlinks, and meanwhile save these attachments into your disc folder. Click for 60-day free trial without limitation!

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  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject..
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Reduce attachments’ size with compressing them to zipped files

Compress Outlook Folder

Actually, we can compress files to zipped files beforehand, and then attach the zipped files in your email. Please do as follows:

1. In the File Explorer, open the folder containing the files you will add as attachments in your email.

2. Select these files, right click and select Send to > Compressed (zipped) folder from the context menu. See screenshot:

3. Click Home > New Email to create a new email in Outlook, and then click Insert > Attach File > Browse This PC or (Insert > Attach File).

Compress Outlook Mail

4. In the Insert File dialog box, (1) open the folder containing the zipped file, (2) select the zipped file, (3) and click the Open or Insert button. See screenshot:

5. The nbde reviews. Compose the email and send it.

Reduce attachments’ size when sending emails with Kutools for Outlook

This method will introduce Kutools for Outlook’s Auto compress outgoing attachments options to automatically compress all attachments to zipped files in outgoing emails.

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1. Click Kutools > Options to open the Attachment Options dialog box. See screenshot:

Compress

2. In the Attachment Options dialog box, please check the Automatically compress attachments before sending emails option on the Compress tab, and click the Ok button. See screenshot:

3. Now click Home > New Email to create a new email, and insert attachments as normal, compose the email and send it.

After sending, you will see all attachments in the sent emails have been compressed to zipped files automatically, and all attachments’ size are reduced too. See screenshot:

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Demo: reduce attachments’ size when sending emails in Outlook?

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Related Articles

How To Compress Outlook Pst File

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features..
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features..
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject..
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All.. Quick Report, Count Selected Mails..
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts.. Enable you to do smarter, faster and better in Outlook.

Compress Outlook Data File


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